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Privacy Policy

999inks is committed to protecting your privacy and promises only to use information collected about you in accordance with our Privacy Policy below:

WHO WE ARE

  • We are ECOM TRADING LTD (“999inks”, “we”, “us”, or “our”), a company registered in England and Wales (Company No. 5521656), with a registered office at 70-72 Victoria Road, Ruislip, HA4 0AH.

WHAT INFORMATION WE COLLECT

  • When you place an order with us, or interact with our website we may ask you for certain information and you may submit personal data to us (for example your name, phone number, postal address, email address, contact and bank / credit card details). We may also record which products you are interested in and which products you purchase as well as customer traffic patterns and site use.
  • Some examples of how information may be collected by us:
    • Information you provide us: we receive and store information that you submit when using our website or that you provide us in any other way (for example by email or telephone). This information may be provided when ordering from us (via our website or by telephone); entering competitions; registering an account on our website; accessing your account; querying order status; or by submitting text/photo/video reviews of us and our products.
    • Information automatically provided: we receive, process and store certain information whenever you interact with our website. Like many websites, we use “cookies” (see the ”Cookies” section below) and obtain certain information automatically when your web browser accesses our website. Information automatically received by us includes the IP address that your computer uses to connect to the internet; your computer, browser, operating system and internet connection details; purchase history; clickstream/path analysis of your journey through our website; and products you searched for. We may also use software tools to measure and collect session information, length of visits to certain pages, repeat visits and page interaction information (such as clicks).
    • Email communications: to help us make our email newsletter more useful and interesting for our customers we attempt to receive a confirmation when you open and click on email newsletters from us (if your email software/service supports this option). If you no longer wish to receive email newsletters, please notify us using the links provided in each newsletter.
    • Telephone calls: From time to time we monitor and record telephone calls for training purposes and to improve the quality of our service to you.
    • Information from 3rd parties: we may receive information about you from other sources and add this to our account information. For example we update address information using data from third parties (including the Royal Mail “Change of Address” File), which we may use to correct our records and deliver your next order to the correct updated address.

HOW WE USE THIS INFORMATION

  • Information is kept securely in accordance with our internal security policy and may be used to:
    • process and deliver your order via the services of our nominated fulfilment partner; by placing an order you are giving permission to pass on the necessary details to our nominated fulfilment partner to enable delivery of your order. In order to dispatch your order our nominated fulfilment partner will pass only the necessary data to the appropriate carrier for delivery & tracking;
    • provide customer support services to you;
    • provide you with an up to date, efficient, and reliable service;
    • help prevent fraud (eg. we may check payment card details with our credit agency, who may keep a record of that information, and reserve the right to refuse orders on that basis. Your credit rating can be checked for a nominal fee with the main UK agencies Equifax and Experian);
    • open and run your 999inks customer account;
    • administer prize draws; or
    • to build a better profile of you as a customer and personalise your shopping experience.

By making an order and/or submitting your data to us you agree to this use.

DATA SECURITY

  • We use the latest security measures to protect your details when you shop with us. We use 128-bit SSL Software to encrypt your credit/debit card information when you place an order on our secure server, which means that only we are able to decrypt the information in order to process your transaction.
  • Where we have given you (or where you have chosen) a password which enables you to access certain parts of our website, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
  • Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

WHO ELSE MAY SEE YOUR DATA

  • In order to complete your order we may need to disclose some of your information to our delivery partners including Royal Mail, DPD, UKMail, Parcel Force, UPS, our fulfilment partner and their affiliates.
  • If you order a product marked “Dropship” then we will need to pass your delivery information to our manufacturers as they will be shipping directly to you.
  • We may disclose your personal information to third parties:
    • In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.
    • If we or substantially all of our assets are acquired by a third party, in which case personal data held by us about our customers will be one of the transferred assets.
    • If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms and conditions and other agreements; or to protect our rights, property, or our safety or the safety of our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.

MARKETING COMMUNICATIONS

  • When ordering from 999inks, entering competitions or otherwise interacting with us we may give you the chance to subscribe to our email newsletter. We promise not to bombard you with emails - to make it worth your while we only get in touch when we truly have interesting news to share.
  • If you no longer wish to receive email newsletters, please notify us using the links provided in each newsletter.

THIRD PARTY LINKING

  • Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

YOUR RIGHT TO ACCESS INFORMATION

  • The law gives you the right to access information held about you. Your right of access can be exercised in accordance with the law. Any access request may be subject to a fee to meet our costs in providing you with details of the information we hold about you.

WHERE WE STORE YOUR PERSONAL INFORMATION

  • The information that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. Such staff maybe engaged in, among other things, the fulfilment of your order, the processing of your payment details and the provision of support services. By submitting your personal information, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.

COOKIES

  • Cookies are a technology which can be used to provide you with tailored information from our website. A cookie is an element of data that our website sends to your browser, which may then store it on your system. You can set your browser to notify you when you receive a cookie, giving you the chance to decide whether to accept it.
  • If you do not wish for us to use cookies when you use our website please adjust your internet browser settings to not accept cookies. Please note that cookies allow you to take full advantage of the services we provide through our website and so we recommend that you leave them turned on in order to get the best browsing experience on our website.
  • We use the cookies for the following purposes:
    • site administration;
    • operation of our website. These include, for example, cookies that allow you to log into our website or use the website’s shopping basket;
    • recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily;
    • completing the user’s current activity;
    • research and development.
  • Please note that third parties (including, for example, advertising networks and providers of external services like web traffic analysis services) may also use cookies, over which we have no control. These cookies are likely to be analytical/performance cookies or targeting cookies.
  • To find out more about cookies including how to manage your cookie settings, please visit www.allaboutcookies.org.

YOUR CONCERNS

  • If you have any questions or comments about privacy or the 999inks privacy policy, or if you already have submitted information that you do not wish us to have or if you think that 999inks has cookies or data about you that you do not want us to use or that is incorrect please contact us at the address below, by telephone (on 0845 257 5100) or email (at info@999inks.co.uk) and the information will be corrected as soon as possible or removed from our database as you request.
  • 999inks has a dispute resolution mechanism. If you think we have not followed our privacy policy in some way, please email us and we can help you resolve your concern.

CHANGES TO OUR PRIVACY POLICY

  • Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy.

CONTACT US

  • Should you have any queries relating to our privacy policy you can contact us by:
    • email to info@999inks.co.uk
    • post at 999inks, 70-72 Victoria Road, Ruislip, HA4 0AH;
    • fax to 020 7117 3133; or
    • by telephoning (UK) 0800 699 0768 or (International) 0044 20 8836 3911 between the hours of 9.00am and 6:00pm Monday to Friday.